Frequently Asked Questions (FAQ)
The following are some frequently asked questions about your academic career at Madisonville Community College. You may also want to check out our Glossary of College Terms.
Your Faculty Advisor
- Who is my faculty advisor?
- When do I meet with my faculty advisor?
- How should I prepare for my advising appointment?
- How do I change my faculty advisor?
Academic Difficulty
- What is academic probation?
- What is academic suspension?
- How can I repeat a course?
- How can I file for academic bankruptcy?
- How can I drop a class?
- How can I get tutoring for a class?
Getting Your Degree
- How do I declare or change my degree program?
- What courses should I take?
- How do I file for a degree?
Transferring to Another School
- What courses transfer to baccalaureate institutions?
- How do I transfer to another school?
- Are scholarships available for transfer students?
- Helpful links for transfer students
Who is my faculty advisor?
You can find out who your advisor is by accessing Online Student Services.
- Go to https://students.kctcs.edu
- Select "Login Here" under the KCTCS logo in the upper left corner.
- Enter your User ID and Password. (This is the same user ID and password you use to log in to your student email account.)
- Select SA Self Service > Learner Services > Home > Learner Services
- From this webpage you can view Academics, which has information about your schedule, grades, and advisor's name.
When do I meet with my faculty advisor?
You will meet with your assigned advisor during pre-registration each semester. This will be November and April of each year. Otherwise, your advisor can be your "go to" person on campus, available to assist you with any concern or question during the school year. You can set up an appointment with your advisor by contacting him / her by phone or email. Your advisor may be available to see you on a walk-in basis if you stop by their office during their scheduled office hours.
How should I prepare for my advising appointment?
Before you meet with your advisor, you should review the classes you have taken and those you want to take the next term. Review the schedule of classes for the next term and outline a tentative schedule based on classes, days and times you prefer.
You should bring the following items to your meeting with your advisor:
- The KCTCS catalog that you started taking classes under
- The class schedule for the upcoming semester
- Your work and / or family schedule
- A notepad
- A pencil
Remember, as a student, it is your responsibility to read and understand the catalog, take an active role in planning your schedule, and keep your advisor informed regarding any changes in your academic plan.
How do I change my faculty advisor?
If you change your major, you will need to change your advisor. In the CAP Center, there is a self-service display board with the step-by-step process for changing advisors and / or majors outlined. If you are on the Muhlenberg Campus, you can contact Penny Jessup for assistance with this process.
What is academic probation?
The academic probation and suspension systems are based on grade point average. A student earning below a cumulative grade point average of 2.0 at the end of a term shall be placed on academic probation. Once placed on probation, the student is limited to 15 credit hours allowed during the semester. A student shall be removed from academic probation by earning at least a 2.0 cumulative grade point average.
If a student placed on probation for two consecutive terms and does not earn either a cumulative GPA or term GPA of at least 2.0 in the third term, the student shall be academically suspended. A student placed on suspension may not enroll in any courses for degree credit by KCTCS.
What is academic suspension?
The academic probation and suspension systems are based on grade point average. A student earning below a cumulative grade point average of 2.0 at the end of a term shall be placed on academic probation. A student shall be removed from academic probation by earning at least a 2.0 cumulative grade point average. If a student placed on probation for two consecutive terms and does not earn either a cumulative GPA or term GPA of at least 2.0 in the third term, the student shall be academically suspended. A student placed on suspension may not enroll in any courses for degree credit by KCTCS.
A student who has been academically suspended may be reinstated by the president after remaining out of the college for at least one 16-week semester and providing evidence of ability to perform at the level required.
A student who has been academically suspended shall, upon reinstatement, be placed on academic probation and be subject to academic suspension if the student has failed to earn a current term GPA of 2.0 during the first term of reinstatement.
Upon a second suspension, a student may be reinstated by the president after remaining out of college for at least two 16-week semesters and providing evidence of ability to perform at the level required.
How do I repeat a course?
To repeat a course, the student registers as usual, then completes a Repeat Option form and returns it to the Admissions Office.
How can I file for academic bankruptcy?
Academic bankruptcy may be pursued by students who have been out of the community college system for at least two years prior to re-enrollment. If the student had poor grades and just wants a fresh start, bankruptcy may be the answer. Once the student has returned to earn at least 12 new credit hours, with a 2.0 GPA in the new courses, then bankruptcy may be pursued. The appropriate form may be obtained in the admissions office. Bankrupting will take all previous grades out of the GPA, basically beginning an new GPA with the 12 hours. Credit for courses passed prior to the two-year absence may be retained, but grades will not be retained. Technical college courses taken prior to January 1, 2002 may not be bankrupted, however.
How can I drop a class?
To drop or withdraw from a course, the student must fill out a drop / withdraw slip which can be obtained from the Admissions Office. Prior to the first day of classes, a student simply signs and returns the slip to the Admissions Office to receive no grade for the class. After the first day of class, but prior to mid-term, the student must obtain the advisor's signature and will receive a "W" as the grade for the class. Students must also get the signature of a Financial Aid Officer on this form. After mid-term, the student must obtain the instructor's signature for each class they are dropping, their advisor's signature, as well as a Financial Aid Officer's signature. After mid-term, the instructor may not allow the student to withdraw or may assign a "W" grade which does not count in the student's GPA.
How can I get tutoring for a class?
Madisonville Community College offers students several options for free tutoring during the semester. The Learning Center has two locations: room 110 of the Learning Resource Center on the North Campus, and a Muhlenberg Campus location in Room 110 of the Muhlenberg Campus facility. Tutoring is also available through the Student Support Services program located on the North Campus in room 116 of the Learning Resource Center.
How do I declare or change my degree program?
A student can make this change by stopping by the CAP Center to complete an Advisor / Major Change form. There is a self-service display board with the step-by-step process outlined for completing this form.
What courses should I take?
Each associate degree, diploma and certificate program has specific courses you will have to take in order to graduate with that particular degree. Look at the curriculum guides for the courses you will need to take.
How do I file for a degree?
If you are ready to graduate, drop by the Admissions Office for a graduation packet. The process involves completing forms with your advisor. Return the completed graduation packet to the Dean of Student Affairs' office by mid-March for Spring graduation, by mid-May for Summer graduation, and by mid-October for December graduation.
What courses transfer to baccalaureate institutions?
There are actually three ways to transfer credit accurately to other colleges.
- If you know your major and which school you will transfer to...
...you should use the transfer guide printed by that school. The CAP Center has copies of these guides for you to use.
- If you know your major and plan to transfer to a public Kentucky university, but have not decided which one yet...
...you should use the Baccalaureate Transfer Framework Guide, The CAP Center has copies of this guide for your use as well.
- If you have not decided on a major or a school yet...
...you should follow the Associate of Arts or Associate of Science curriculum guide. This program will guarantee 48 hours of general education to transfer to any public Kentucky university.
How do I transfer to another school?
Transferring to another school really just involves filing an application for admission, sending an official transcript of your college work, and following the school's requirements for entry.
You may search websites that help you locate appropriate Kentucky colleges and universities as well as distance learning opportunities through Kentucky Virtual University (KYVU).
Are there scholarships available for transfer students?
Scholarships are available for transfer students. The CAP Center has information on transfer scholarships to area schools. You can also contact the school of your choice to inquire about scholarship possibilities. Most schools have some type of incentive program specifically for transfer students.
Helpful links for transfer students
The information on these sites is not a substitute for the KCTCS catalogue or Community College System Senate rules. Please report any broken links.
| Institution / Resource | Description |
|---|---|
| Baccalaureate Transfer Framework Guide | Transfer guide for public Kentucky institutions |
| Eastern Kentucky University | Transfer guide for Eastern Kentucky University |
| Kentucky Wesleyan College | Transfer guide for Kentucky Wesleyan College |
| KCTCS | Information on all community and technical colleges in Kentucky Community and Technical College System (KCTCS) |
| Murray State University | Transfer guide for Murray State University with list of course equivalencies for Madisonville Community College |
| University of Evansville | Transfer information for the University of Evansville |
| University of Kentucky | Transfer information for the University of Kentucky |
| University of Louisville | Transfer information for the University of Louisville |
| University of Southern Indiana | Transfer information for the University of Southern Indiana |
| Western Kentucky University | Transfer information for Western Kentucky University |
| Resource | Description |
|---|---|
| College Link | Compare 1000 schools; get information on the entire college application process |
| MyRoad | College career and planning |
| U.S. News & World Report Rankings | U.S. News & World Report's ranking of top colleges and universities |
| The Princeton Review | College career and planning |
| Back2College | Information for adult students going back to college |
| GradSchools.com | A comprehensive list of graduate schools and grad programs by subject area to assist selection process |
| College is Possible | Information on preparing for college, college selection and paying for your education |
| Kentucky Higher Education Assistance Authority (KHEAA) | Scholarship, loan, and financial aid information and plans for Kentucky residents |
| ScholarAid | Information on financing college |
| FastWeb | Information on financing college |
| College Board | Information on financing college |
| FinAid! | A "how to" guide on securing financial aid |
| College Quest | Comprehensive sit on choosing a college and obtaining financial aid |